Job Description
job summary:
Part-Time Bookkeeper / Financial Administrator
Employment Type: Part-Time (20-30 hours/week)
Work Location: 100% Remote
(Philadelphia, PA area preferred for occasional/rare local errands to bank or post office) Position Overview
We are looking for a sharp, proactive, and accessible Bookkeeper to manage day-to-day accounting, full-cycle AR/AP, payroll, and benefits administration. You will handle financial operations for a lean core team along with an active roster of 30 freelance writers and voice actors.
This is a flexible, 100% remote role averaging 20 to 30 hours per week, with workload spanning both our core creative agency and our fast-growing startup. Because transaction volume includes large, intermittent payments, extreme accuracy, prompt communication, and responsiveness are essential.
location: Philadelphia, Pennsylvania
job type: Permanent
salary: $50,000 - 60,000 per year
work hours: 8 to 5
education: Bachelor's degree
experience: 5 Years
responsibilities:
Key Responsibilities
- Accounts Receivable & Payable: Manage full-cycle AR and AP using Quickbooks and Bill.com; invoice clients), process contractor/talent payouts, and track intermittent high-value incoming checks.
- Financial Reporting & Analysis: Prepare weekly reports (including 10-day cash flow projections), month-end financial statements, and assist leadership with budget forecasting.
- Payroll & Benefits Administration: Process regular payroll and oversee employee benefits administration for internal staff and contract talent (writers, actors, production crew).
- Account Reconciliation: Perform regular bank and credit card reconciliations across multiple corporate accounts, ensuring zero-variance ledger accuracy.
- Platform & User Monitoring: Assist in tracking user sign-ups, subscriptions, and financial metrics.
- Ad-Hoc Financial Support: Coordinate localized banking deposits (if in the Philadelphia area) and support founders on strategic financial tasks.
qualifications:
Qualifications & Key Requirements
- Experience: Proven track record in full-charge bookkeeping, accounting, or business financial administration (agency, media, or tech experience is a plus).
- Software Proficiency: Advanced hands-on experience with QuickBooks and Bill.com.
- Detail-Oriented & Responsive: Meticulous attention to detail with the ability to maintain regular accessibility for urgent financial matters or quick turnarounds.
- Freelance / Contractor Management: Experience handling 1099 talent payouts, commission tracking, or freelance payroll.
- Location: 100% Remote (Candidates based in the Greater Philadelphia area are highly preferred for occasional physical check deposits, though not required).
Set Hours vs. Anytime of Day / Side-Gig Fit: Flexible, but requires daily check-ins. While they don't need to sit at a desk from 9 to 5, this is NOT a good fit for someone trying to hide this behind a full-time W-2 job. Need someone accessible throughout the business day when urgent client billing or vendor payment issues arise.
For consideration please email your resume to Melissa.Falbo@RandstadUSA.com skills: $1 - 2 billion
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.
Job Tags
Permanent employment, Full time, Contract work, Part time, For contractors, Work experience placement, Freelance, Second job, Work at office, Local area, Flexible hours